Admin Assistant

Job Description:

As an Admin Assistant at Fluent Health, you will be the first point of contact for visitors and employees. This role combines front-desk reception duties with administrative tasks to ensure the smooth functioning of the office. You'll handle phone calls, manage appointments, oversee office supplies, and support various administrative activities not limited to mentioned here.

Responsibilities:

• Greet and welcome visitors in a friendly and professional manner.
• Handle incoming and outgoing mail and packages.
• Maintain Inward & Outward Register and various other registers as and when required.
• Maintain office supplies, inventory and place orders whenever necessary.
• Provide administrative support to various departments.
• Ensure the reception and other office areas are tidy and presentable at all times.
• Assist in planning and organizing office events and meetings.
• Oversee and coordinate housekeeping staff and their activities.
• Coordinate equipment/system vendors for any breakdown and escalate complaints to the reporting head if not resolved.
• Open and close the office
• Maintain and manage optimal level of Cleanliness & Hygiene of office area, pantry and toilets

Qualifications:

• Minimum 2-3 years of experience working with administrative and clerical procedures.
• Bachelors Degree/Graduate in any stream
• Professional attitude.
• Good written and verbal communication skills.
• Competency in Microsoft Office applications
• Good time management skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.

Working Hours & Days:

• Monday - Saturday 11:00 am to 8:00 pm. Any staff overstays after 8:00 pm, brief them on Office closing protocol and turn off the rest of the things as per 8:00 pm.
• Oversee deep cleaning & pest controlling on Saturdays.